Secretary II

Full time positions are available with an excellent benefits package in a brand new program providing quality evidence based clinical services to individuals with co-occurring behavioral health and substance use disorders

Make a difference in the lives of families!

• $15.38/hr.
• 37.5-hour work week
• M – F, 7.5 hour shifts, between the hours of 8:30 am – 6 pm (some flexibility required)
• 27 paid days off in year 1 (vacation & holidays), plus paid sick time!
• 4% flat 401k contribution (after 1 year)
• Employer paid life insurance
• Medical, dental, and vision insurance available
• Supportive and inclusive organizational culture

JOB DESCRIPTION: A Secretary II is a support position in an office and increases the effectiveness of program staff by assisting in carrying out the day-to-day support activities required to accomplish the work of the organization. The nature and variety of the activities depend on the program area in which the Secretary works. Secretarial tasks fall into three broad categories: communications, organization and records maintenance. Within these categories, the Secretary II performs a variety of tasks, which assist managers and program staff to accomplish the mission of the agency. In doing so, the Secretary II must be familiar with and have knowledge of the organizational unit in which the work will be performed, as well as knowledge of secretarial duties, to enable him/her to organize and coordinate the tasks in the organizational unit.

SPECIFIC RESPONSIBILITIES INCLUDE:

• Performs a wide variety of tasks in support of administrators and staff.
• Follows established office procedure and functions independently, with direction, to complete tasks including but not limited to: opening, reviewing, sorting and distributing the mail in accordance with staff assignments, directing incoming correspondence to the appropriate personnel, managing paper flow and maintaining efficient work flow in the office and responding to phone calls and visitors’ questions.
• Reviews outgoing/incoming correspondence for grammatical usage, clarity, factual correctness as applicable, compliance with policy, and ensures appropriate background information is attached.
• Assists in the coordination of information by acting as liaison between supervisors, other employees and the public.
• Assists supervisors in researching background information and on special projects.
• Maintains a professional manner at all times, adhering to Neighborhood Center policy and procedures and in keeping with the mission statement.
• Performs other duties as requested.

REQUIRED QUALIFICATIONS:

• Knowledge of and experience with organizational practices, agency policies and general business operations.
• Knowledge of and substantial experience with office terminology and the use of office equipment.
• Possess competent computer skills including knowledge and experience with Microsoft Office Suite.
• Effective communication skills, both orally and in writing, in addition to the demonstrated ability to work well with others.
• A Bachelor’s Degree in Secretarial Science or closely related field and one (1) year of secretarial experience.

OR

• An Associate’s Degree in Secretarial Science or closely related field and (3) years secretarial experience.

OR

• A high school diploma or GED and four (4) years of secretarial experience

At The Neighborhood Center, Inc, we are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity or expression, veteran status, or any other legally protected status.

We believe that diversity, equity, and inclusion are essential to the success of our organization and are dedicated to creating a workplace that welcomes and values all individuals. We strive to create a culture that fosters respect, openness, and understanding, and we encourage people from all backgrounds to apply for open positions.