A Part-Time position is available on our administrative staff working in the Herkimer Clinic.
This position may start with a temp agency with the potential to move to permanent/full time.
Join a dedicated and supportive team providing crucial services to our communities!
- $15.38/hr.
- Up to 19 hour work week (average 15 per wk.)
- Mon – Tues, 8:30 am – 4:30 pm
- Clinical setting with support staff and services
- Supportive and inclusive organizational culture
JOB DESCRIPTION: A Secretary is a support position in an office and increases the effectiveness of program staff by assisting in carrying out the day-to-day support activities required to accomplish the work of the organization. The nature and variety of the activities depend on the program area in which the Secretary works. Secretarial tasks fall into three broad categories: communications, organization and records maintenance. Within these categories, the Secretary II performs a variety of tasks, which assist managers and program staff to accomplish the mission of the agency. In doing so, the Secretary II must be familiar with and have knowledge of the organizational unit in which the work will be performed, as well as knowledge of secretarial duties, to enable them to organize and coordinate the tasks in the organizational unit.
SPECIFIC RESPONSIBILITIES INCLUDE:
- Performs a wide variety of tasks in support of administrators and staff.
- Follows established office procedure and functions independently, with direction, to complete tasks including but not limited to: opening, reviewing, sorting and distributing the mail in accordance with staff assignments, directing incoming correspondence to the appropriate personnel, managing paper flow and maintaining efficient work flow in the office and responding to phone calls and visitors’ questions.
- Reviews outgoing/incoming correspondence for grammatical usage, clarity, factual correctness as applicable, compliance with policy, and ensures appropriate background information is attached.
- Assists in the coordination of information by acting as liaison between supervisors, other employees and the public.
- Assists supervisors in researching background information and on special projects.
- Maintains self in a professional manner at all times, adhering to Neighborhood Center policy and procedures and in keeping with the mission statement.
- Performs other duties as requested.
REQUIRED QUALIFICATIONS:
- Knowledge of and experience with organizational practices, agency policies and general business operations.
- Knowledge of and substantial experience with office terminology and the use of office equipment.
- Possess competent computer skills including knowledge and experience with Microsoft Office Suite.
- Effective communication skills, both orally and in writing, in addition to the demonstrated ability to work well with others.
- A Bachelor’s Degree in Secretarial Science or closely related field and one (1) year of secretarial experience.
OR
- An Associate’s Degree in Secretarial Science or closely related field and (3) years secretarial experience.
OR
- A high school diploma or GED and four (4) years of secretarial experience.
